Start with actual work, not scheduled availability
A work schedule describes when you were expected to be available. Your recorded hours describe the periods you actually worked. Enter the latter when checking a completed week. A late arrival, an early finish or an extra evening assignment can make the two different. This layout starts with seven days so you can compare daily totals without first building a spreadsheet. Leave a day off blank, add a separate period for an extra assignment, and review any incomplete entries before treating the result as a finished record.
Check a variable working week
Suppose Monday contains eight net hours, Tuesday seven and a half, Wednesday six, Thursday eight and Friday nine. The total is 38.5 hours, even though two days were longer than eight. Look at the day totals to identify which entries explain the difference from a planned 40-hour week. Avoid filling missing days with assumed standard hours just to make the numbers match. If the total seems wrong, compare each clock-in, clock-out and break with the original record before changing the calculation settings.
Keep separate assignments separate
A day can include a morning visit, an afternoon session and a short evening task. Add each continuous working period separately. The tool adds these periods for the day, while the gaps stay outside the calculation. An unpaid lunch already represented by a gap must not be subtracted again. The first period defaults to a 30-minute unpaid break, so change that value to zero when your separate records already exclude lunch. Additional periods begin without an automatic deduction; you can add paid or unpaid breaks explicitly.
Read time totals before multiplying by pay
Hours and minutes are useful for checking a shift against a clock. Decimal hours are useful for multiplying by a rate. Seven hours thirty minutes becomes 7.5 hours, not 7.3. Enter one hourly rate to estimate gross pay for the selected period; this tool does not assign different rates to different jobs. If assignments have different rates, calculate them separately and retain separate exports. Taxes, reimbursements, paid leave and other payroll adjustments are outside the estimate. The conversion table helps verify common minute fractions.
| Minutes | Decimal hours |
|---|---|
| 15 | 0.25 |
| 20 | 0.33 |
| 30 | 0.50 |
| 45 | 0.75 |
Choose the right overtime estimate
Weekly mode identifies net hours above 40 in each fixed workweek. It evaluates two weeks separately if you change the view; a lighter second week does not erase first-week overtime. Daily mode instead estimates time above eight hours per day. Combined mode takes the higher daily or weekly figure within each week, and None disables overtime. These are arithmetic choices, not determinations of legal entitlement. Your applicable workweek, exemptions, break treatment and payroll rules need confirmation with the person responsible for your records.
Make a checked copy of the week
Leave rounding off when reconciling exact punches. If a stated policy requires it, choose an interval, direction and whether to round daily or overall totals; the tool does not round individual clock punches. Read warnings before downloading a CSV or copying the summary. The records stay in this browser, so export a backup before clearing storage. Reset clears this tool’s saved card, while a full-card link lets you transfer the current records without creating an account or uploading them to a service.
Frequently asked questions
Should I enter scheduled hours or actual hours?
Enter the times you actually worked when checking a completed period. Scheduled availability can differ from a real shift because of late starts, early finishes or additional tasks. Confirm unclear records with the appropriate contact rather than filling them with assumed standard hours just to reach a planned weekly total.
Can I add several jobs in the same day?
Yes. Add a separate period for each continuous assignment, and the daily total combines them. Gaps between periods are excluded automatically. The pay estimate uses one rate for the card, however, so keep separate calculations when different assignments use different hourly rates or require distinct records for their owners.
Why does my total differ from a 40-hour schedule?
The total reflects completed entries after unpaid breaks and any selected rounding. Check for missing clock-outs, a default lunch you did not take, split-shift gaps deducted twice, or differences between scheduled and actual times. A planned 40-hour week does not by itself make the recorded total exactly 40 hours.
What happens if I have not clocked out yet?
An unfinished period is marked incomplete and excluded from the total until both times are valid. Leave the clock-out blank while you confirm the actual ending time. The calculator does not run an attendance timer or guess when you stopped working. Other completed periods continue to count normally.
Can I download the result for a spreadsheet?
Yes. Download CSV gives you individual periods, decimal hours, hours and minutes, and totals. The decimal-hours column contains numbers suitable for spreadsheet calculations. Copy summary produces tab-separated rows for pasting, while Print gives a readable report. Check your times and breaks before using any exported figures for payroll.
Do I need an account, and where are my entries saved?
You do not need an account. Calculations run in your browser, and entries are saved locally on this device rather than uploaded. A full-card sharing link contains the records in its fragment; anyone holding it can read them. Export your own backup before clearing browser storage or switching devices.